How the KolHive cloud drive works

How your workspace syncs

Your KolHive workspace acts as your cloud drive. It syncs your files, folders, installed apps, and app data across every device where you sign in. For example, if Maya Chen saves a project folder on her Mac in Toronto, it appears on her Windows PC.

Each computer keeps its own copy of your workspace and syncs changes in the background. Because files live on your disk first, your desktop opens them from the device without waiting on a server. When you sign in on a new device, your saved files and recordings appear automatically. Local copies remain on each device until you delete them.

Data travels between your devices and KolHive over HTTPS/TLS encryption. In the cloud, stored files are encrypted at rest with AES-256. You can read the technical details in how KolHive protects your files.

Choose what syncs on each device

You control how each file, folder, or app is stored. You can keep an item in the cloud, keep it on one device only, or stream it on demand. You can also keep specific file types out of sync across your workspace.

To pause sync for a single item, right-click it on a computer or long-press it on a touch screen. Select Stop syncing from the menu. The paused item turns gray and shows as not synced. To start syncing it again, open the same menu and select Resume sync.

Every active file download, upload, transcription, and export also includes controls to pause, resume, or stop the transfer.

Storage space and plans

The free plan includes some cloud storage. When you need more space, you choose a larger storage plan. A new storage plan replaces the one you had; it does not add to it.

Storage plans are billed separately from AI credit plans, and Business plans are arranged by contract. The Plans page lists the current sizes and prices.

KolHive notifies you in your inbox and by push notification when your personal cloud storage is almost full. It notifies you again when your storage is full. You receive at most one almost-full notice per week and one full notice every three days. The notice clears automatically once you free up enough space.

When your cloud storage is full, new recordings continue saving locally on your device. Recordings also save to your device when you have no network connection. Cloud backup resumes automatically once space or a connection is available, including over mobile data for audio.

Open files stored on your computer

You can open a drive or folder connected to your desktop computer without uploading it to the cloud. Your other devices connect to your computer over a direct encrypted link.

For example, Daniel Wright can browse an external drive attached to his Mac in Manchester from a web browser while traveling. The host computer must stay turned on and running KolHive. Follow the steps in open your computer from your phone to set this up.

Shared folders for companies

Teams can store shared work in a company folder and search it by file name from any device. On desktop computers, you can also turn on options to index document text and read typed text inside images.

Both text reading options are off until you turn them on, and turning them off deletes what was read. Read KolHive for companies to see how shared workspaces work.